Why Interim Inspections Matter Under the Renters’ Rights Act

Introduction

The Renters’ Rights Act introduces periodic tenancies as the standard structure for private rentals in England.

With reduced reliance on fixed tenancy end dates, the importance of maintaining accurate records throughout the tenancy increases.

The Issue

A check-in inventory establishes the condition of a property at the start of a tenancy. A check-out report records the condition at the end.

That comparison forms the basis of any end of tenancy assessment.

The limitation is not in the reports themselves, but in the absence of any formal record between them.

Over the course of a tenancy, condition changes progressively rather than at a single point in time.

Cleaning standards may decline. Wear and tear develops through use. Maintenance issues can emerge. Damage may arise gradually rather than as a single identifiable event.

Without a dated record during the tenancy, it becomes difficult to demonstrate how that change occurred or when it arose.

The result is reliance on two points of reference, without supporting context between them.

Interim Inspections

An interim inspection is a structured, inspection carried out with reference to the original inventory.

It follows the same principles of inspection as a check-in or check-out, recording condition as observed at the time of inspection.

A professional interim inspection typically includes:

• A visual inspection of the accessible areas of the property

• Review of fixtures, fittings, and landlord-supplied contents

• Assessment of cleanliness and general standard of upkeep

• Identification of visible deterioration, damage, or change in condition

• Noting of maintenance issues such as leaks or defects where apparent

• Observation of damp, mould, or ventilation-related conditions where visible

• Identification of any visible issues which may present a potential health and safety concern at the time of inspection

• Where accessible, confirmation that smoke and carbon monoxide alarms are present, with activation of test buttons where practicable

• A written report supported by dated photographs

  
  

The inspection is carried out on a visual and observational basis only.

It does not involve:

• moving heavy furniture

• accessing concealed or inaccessible areas

• inspection of areas that are obscured or inaccessible due to tenant belongings or occupation

• dismantling items

• testing appliances or systems beyond basic user-level checks

• providing diagnosis, technical assessment, or compliance certification

  
  

Access is limited to visible and reasonably accessible areas, with due regard given to tenant occupation and privacy.

Any observations are recorded for information and continuity only.

Why Interim Inspections Matter Under the Renters’ Rights Act

Interim inspections also support the ongoing management of a property.

They allow early identification of:

• declining cleanliness

• maintenance concerns

• general deterioration

• visible damp or mould

  
  

Recording these issues during the tenancy allows them to be addressed at an earlier stage, helping to maintain the condition of the property and reduce the risk of more significant deterioration.

Observations remain factual and do not extend to diagnosis or attribution.

Conclusion

The Renters’ Rights Act does not introduce a requirement for interim inspections.

However, within a periodic tenancy structure, the importance of maintaining a clear and consistent record throughout the tenancy increases.

A check-in establishes the starting condition. An interim inspection provides an additional dated record. A check-out completes the comparison.

Together, they form a structured and reliable record of the property’s condition over time.

Professional Standards

Oakwood Inventories is a member of the Association of Independent Inventory Clerks (AIIC) and operates within the Property Redress Scheme (PRS), ensuring that our services are delivered in accordance with recognised professional standards and independent reporting principles.

Further Information

Landlords, letting agents and property managers requiring an independent professional inventory service are welcome to contact Oakwood Inventories for further information.

Website: https://www.oakwood-inventories.com

Email: info@oakwood-inventories.com